Provision of Secretarial Services

STAFF WRITER | Tuesday September 3, 2024 09:25

 

ACHAP is a Botswana indigenous not for profit organisation founded in 2000 as a public health and socio-economic Impact organization. The organization leverages Implementation Science to enhance governments response to health challenges by building capacity bottom up from community systems to district health and social delivery facilities for access to services and programmes. The organisation works both at national and community level. At community level ACHAP works with a myriad of stakeholders that include District Health Teams, community leaders, community groups and volunteers. Interventions are implemented with the active participation of key stakeholders in the community including beneficiaries.

Therefore, ACHAP seeks bids for the provision of Secretarial Services to assist ACHAP with administrative support. The secretarial services will include, but will not be limited to:

i) Attending all AGMs and taking all minutes including those for any other emergency meetings for the company in compliance with the companies act, 2003.

ii) Taking, keeping and distributing accurate record of minutes and resolutions of all Board, Board Committee meetings and AGMs

iii) Monitoring corporate governance regulatory and statutory developments to ensure the company is conducting its affairs in accordance with best practice

iv) Preparation of the annual return and filing with CIPA.

v) Maintenance of all ACHAP Inc. and TACU secretarial documentation

vi) Responsible for updating changes to company secretarial information with the registrar.

vii) Assist external auditors with company secretarial information that maybe required conducting statutory audit

Detailed Terms of Reference (ToR), proposal format and guidelines, submission requirements and terms and conditions can be obtained from ACHAP Office, Plot 64511, Block 5 Unit 1, Fairgrounds, Gaborone or downloaded from http://www.achap.org/tenders

Proposals should be submitted in duplicate (1 original and 2 hard copies) in sealed envelopes and clearly marked – ‘ACHAP Secretarial Services’ Tender reference No. ACHAP 5/6/3 1 (1)

• Separate Technical and Financial proposals

• Electronic copies or late submissions will not be accepted

Proposals should reach the above address not later than 13/09/2024