The affiliates were informed about developments surrounding the AGM on Monday through a letter written by BOKA vice secretary, Francois Alberts. “Due to unforeseen constraints faced by our association, we regret to inform you that we must postpone the AGM until further notice. This decision was not made lightly and we understand the importance of conducting the AGM as scheduled. It is currently necessary to ensure the financial stability and sustainability of our association,” Alberts said in the letter. He added he was aware that the AGM is an essential event for the members to come together, discuss the association’s matters and make important decisions. Alberts said as soon as they have resolved the financial constraints, they will reschedule the AGM.
BOKA public relations officer, Keorapetse Dube said the association’s bank balance is at zero, which is the reason why they cannot afford to fund the AGM.“The meeting requires a venue, meals, and allowances for those who will be travelling from other areas. We cannot afford all those things. The members have been informed about the challenge we are facing. We plead with our members to assist us if there is anybody who has the means to fund us. If affiliates are not happy about our decision to postpone the AGM, they are allowed to write to us, they know the procedure,” he said. Dube said they have not received any complaints from the affiliates. According to the BOKA constitution, the AGM is a yearly gathering convened in June, on notice. Dube admitted that the constitution guides that the AGM should be held in June when the BOKA financial year ends. He said they are allowed to postpone the meeting if there are challenges, like at the moment.
Dube said the constitution belongs to BOKA and as the executive committee and general members are allowed to amend it to make it more conducive for the operations of the association.
